The eCoC (electronic chain of custody) files are generated by LSPECS and sent to the Laboratories from the user interface of the application.
After submitting the physical samples to the lab, the user will enter all associated information (chain of custody information, sample details, requested analyses, associated lab quote details, billing…)
into the system and ‘submit’ this information to the lab.
The generated file (xml format) contains all this information and is sent as an email attachment to the designated lab email address.
Upon receiving this file the lab can process the contained information and automatically import it into their LIMS (or equivalent) system.
Collection of additional client contacts.
Associated Sites.
Collection of Lab Requests associated with the physical samples identified by this eCoC.
Client's (ESdat/LSPECS) number for the project related to this group of samples.
ESdat/LSPECS internal identifier for the project associated with these samples.
ESdat/LSPECS internal identifier for this lab submission.
If possible the lab should store this value and include it when creating the associated eSRN and eLabReport.
LSPECS will use this value first trying to match an eCoC to an eSRN or eLabReport.
This number should match the number in the consignment note sent with the physical samples.
Name of the destination lab for the samples.
Name of the contact person in the Laboratory.
Email of the contact person in the Laboratory.
Phone of the contact person in the Laboratory.
Name of the client's primary contact for the laboratory.
Email of the client's primary contact for the laboratory.
Phone of the client's primary contact for the laboratory.
Name of the client's secondary contact for the laboratory.
Email of the client's secondary contact for the laboratory.
Phone of the client's secondary contact for the laboratory.
Name of the person who sent the samples.
Date the samples got sent.
Organization that sent the samples.
Flag identifying if the samples were sent in temperature controlled conditions.
Number of physical boxes sent with the samples.
Consignment note identifier value.
Email address to where the emails containing both the eSRN (electronic sample receipt notification) and the eLabReport (electronic lab report) should be sent to.
Http address of the automated processing web service for the eSRN (electronic sample receipt notification) and the eLabReport (electronic lab report).
Collection of additional client contacts.
All contacts will be notified of the reception of the eSRN and the eLabReport form the lab depending on the attribute flags.
Contains the contact details.
Email address of the contact.
Flag that determines if the sample receipt notification results are sent to the contact.
Flag that determines if the analyses results are sent to the contact.
Flag that determines if the QC report should be sent to the contact.
Flag that determines if the QCI report should be sent to the contact.
Sites Associated with the submitted samples.
Collection of Lab Requests associated with the physical samples identified by this eCoC.
A lab request includes a user defined (in LSPECS) group of analyses to be performed on the samples.
User can send multiple lab (analyses) requests for the same batch of samples. This allow the user to request further analyses from the lab.
LSPECS also supports multiple versions of the same request, allowing the user to correct mistakes when requesting the samples.
A lab request includes a user defined (in LSPECS) group of analyses to be performed on the samples.
User can send multiple lab (analyses) requests for the same batch of samples. This allow the user to request further analyses from the lab.
LSPECS also supports multiple versions of the same request, allowing the user to correct mistakes when requesting the samples.
Collection of quotes used to select analyses for this request.
LSPECS internal identifier for the lab request.
Indicates the request number. More than one set of analyses (request) can be done for the same batch of physical samples.
This situation can happen if the client forgot to include some analyses on the first request.
Allows for versioning of lab requests. Lab should detect if the request is a new version of a previous request overriding the requested analyses for a given batch of samples.
Client's requested turnaround date for the results.
Flag indicating if the request has urgency status.
Lab can use this value to prioritize their analyses queue (and charge the client accordingly).
Client can include a reference to the purchase order for the requested analyses.
Indicates the organisation that should receive the invoice for the analyses.
Name of the contact person that should receive the invoice.
Email of the contact person that should receive the invoice.
Name of the person who sent the analyses request.
Name of the organisation who sent the analyses request.
The date the analyses request was sent.
Any special instructions for the laboratory, associated with the analyses request.
Any special instructions for the laboratory, associated with the analyses request.
Indicates the quote number for the related analyses.
If it came from an eQuote it should match the quote number on the eQuote.
Indicates the quote name for the related analyses.
If it came from an eQuote it should match the quote name on the eQuote.
Expiry date of the quote from where the analyses were selected.
Creation date of the quote from where the analyses were selected.
Name of the client that the quote was created for and sent to.
Laboratory internal reference for the quote.
Name of the laboratory's person responsible for the client.
Flag that determines if the this quote was selected as the primary quote in LSPECS by the user.
Collection of analysis requests for the sample.
Collection of containers related to the sample.
Identifier for the physical sample.
Must match a written identifier on the sample container.
Matrix type of the sample. i.e.:
Water
Soil
Gas
...
Date and time the sample was collected.
Can be used to check the usability of samples for analyses that have a limited holding time.
Any user comments relative to a specific sample.
Hold this Sample.
Identifies the container type. i.e.:
Clear Plastic Bottle
Amber VOC Vial
Internal laboratory reference (identifier) for the container.
Used by laboratories that use colour identifiers for their different containers.
Preservative that should be used for the sample in the container. i.e.:
None
Sulfuric Acid
Nitric Acid
...
Flag indicating if the container should be filtered.
Indicates the laboratory reccomended time between sample collection and preparation/analysis.
Units for the holding time value. i.e.:
Hours
Days
...
Container volume including units.
Unique container ID. Should match identification label on the physical container.
First level of the hierarchy in terms of analysis organisation.
One analysis group can contain one or many suites.
Collection of Analysis Suites.
Indicates if the user selected the analysis group in LSPECS or if it has subselected one of it's suites/analytes.
Name that identifies the Analysis Group.
It matches the analysis group name in the quote.
Description for the Analysis Group.
Collection of Analysis Suites in cluded in the Analysis Group.
Collection of methods.
Indicates if the user selected the analysis suite in LSPECS or if it has subselected one of it's analytes.
Name that identifies the Analysis Suite.
It matches the analysis suite name in the quote.
Description for the Analysis Suite.
Collection of Analytes for the method.
Name that identifies the Method.
Note that users cannot select methods in LSPECS.
They will either select a suite that includes one or more methods, or select individual analytes.
Laboratory code for the method.
Laboratory internal reference (identifier) for the method.
Matrix associated with the method. i.e.:
Water
Soil
Gas
...
Method description.
Collection of Analytes.
Indicates if the user selected the analyte in LSPECS or if it has selected one of it's parent suites/groups.
Name that identifies the Analyte.
ESdat internal code for the analyte.
Used to match the laboratory name to Esdat's internal chemistry code.
Units used for the results related to the analyte.
In analytical chemistry, the detection limit, lower limit of detection, or LOD,
is the lowest quantity of a substance that can be distinguished from the absence of that substance within a stated confidence limit
The quantitation limit of an individual analytical procedure is the lowest amount of analyte in a sample which can be quantitatively determined with suitable precision and accuracy.
The quantitation limit is a parameter of quantitative assays for low levels of compounds in sample matrices, and is used particularly for the determination of impurities and/or degradation products.
The quantitation limit of an individual analytical procedure is the lowest amount of analyte in a sample which can be quantitatively determined with suitable precision and accuracy.
The quantitation limit is a parameter of quantitative assays for low levels of compounds in sample matrices, and is used particularly for the determination of impurities and/or degradation products.