LSPECS - Lab Sample Planning Electronic Custody and Sign-off
LSPECS functionality will be available if you have a current LSPECS subscription/licence.
LSPECS makes environmental sampling programs more efficient and accurate by offering the following advantages:
•A single central, accessible source of information streamlining the management of multiple environmental field programs across one or many sites and Projects
•Easy to use - LSPECS is completely web based, integrating with existing ESdat functionality. Being web browser based, new users are comfortable with the familiar browser navigation and layout
•Manage all field program phases, start to finish - complete data tracking and management System from pre-field work planning, during fieldwork (in on-line and off-line environments), through data validation and reporting
In conjunction with pLog and standard ESdat Server functionality, LSPECS delivers comprehensive management of field programs and laboratory interaction, offering the following features:
•A Field Program Scheduling utility allowing task delegation and management
•Customisable email notifications for all Project stakeholders
•Full laboratory communication, including e-Quotes, e-COC, e-SRN and automated upload of Lab Reports
•Electronic field data collection,
•A full interactive QA module and Chemistry Exceedance Table
•Laboratory Analytical Report approval process
The following figure presents an overview of the LSPECS workflow.
This simplifies the creation of sample plans into the following easy steps:
1.Define Monitoring Plan(s)
2.Create and view Schedules
3.View and update the status of all active Monitoring Rounds
4.Create new Monitoring Rounds (regular or ad-hoc)
5.Create new Sample Delivery Groups for lab submission
Recurring field programs in LSPECS are referred to as Schedules. Schedules can comprise any form of environmental sampling of any matrix type (or combination, such as soil and water) and can be setup to occur at regular frequencies.
Schedules (formerly Monitoring Programs)
Schedules are presented in LSPECS in a simple list style.
Schedules can be filtered by date, frequency or by personnel.
View Active Monitoring Rounds
Your Active Monitoring Rounds are listed in a dashboard view on the LSPECS homepage.
Details of each round are presented, as well as quick links to planning actions, field and lab data upload and the current status.
Create a Monitoring Round
Monitoring Rounds can be auto-generated from LSPECS Schedules for regular recurring events, or created independently of a Schedule for one off ad-hoc sampling. Multiple Monitoring Rounds can also be co-scheduled, if required. For example, a single water sample may satisfy both a weekly Monitoring Round as well as an make up part of an annual Monitoring Round.
Where field programs are co-scheduled, the Location Visits, Field Results and the Laboratory Reports from the Monitoring Round are referenced by all co-schedule events, increasing efficiency and saving on duplicate project management time.
Monitoring Rounds can be printed or synced with your pLog Cloud account for electronic field data completion.
Collect field data electronically
The current release of pLog allows field data to be collected even where there is no internet coverage using an Android tablet device. All field chemistry, groundwater levels, COC information, as well as complete borehole logs can be completed and previewed in the field, and immediately synced to LSPECS and ESdat.
Alternatively, field observations and measurements can be entered directly into LSPECS in the field using a tablet device via the Field Portal (if on-line), or directly into LSPECS when back at a network connected PC.
Submit Chain of Custody requests electronically
Users are able to complete their COC information in LSPECS, and send an electronic Lab Submission directly to the laboratory. The Lab Submissions data entry form is designed to replicate the traditional paper based COC for ease of user transition.
Upon receiving a Lab Submissions (e-COC), the laboratory can issue an electronic SRN (Sample Receipt Notification) which loads directly into LSPECS. The e-SRN will indicate any non-compliance issues (samples received outside of holding times) and confirm the Analyses to be conducted on each sample.
Laboratory Reports, and Acceptance workflow
Lab Reports can be accessed directly by clicking the link in LSPECS, or via the standard ESdat Lab Reports Portal.
Chem Tables and exceedances can be generated as well as QA checks completed prior to "Approving" Lab Reports.