Notifications are managed by ESdat Admins and accessible via the Notifications section of the Settings menu.
The available notifications will vary depending on the ESdat modules you use (eg LSPECS).
A summary of the notification settings and their recipients is provided below.
Standard Notifications
Lab Report | |
Lab Report Received | |
Lab Report Accepted | |
Lab Report Not Accepted | |
Lab Report Not Received | |
Lab Report Has Exceedances | The results in a laboratory report exceed environmental standards associated with the Site, or Locations |
Lab Report No Corresponding Data | The Lab Report has successfully imported, but is not related to an existing LSPECS Monitoring Round |
ChemCodes Created By Lab Report | ChemCodes were automatically created when importing a Laboratory Report by “Lab Initiated Upload” |
Locations | |
Location Created – Provisional | |
Location Validation | Location has been Accepted/Rejected/Acceptance Revoked |
Location Code Changed | A Location Code has been updated |
Unit Conversions | |
Unit Conversions Added/Modified | |
Unit Conversions Request | |
ChemCodes | |
ChemCodes Created Summary | A daily summary of any ChemCodes created, may overlap with “ChemCodes created by Lab Report” |
ChemCodes Consolidated | |
Sites and Projects and Admin | |
Project Deleted | |
Licence Expiration |
LSPECS (Field Program Management) Notifications
Schedule | |
Schedule Creation | New Schedule is added into the System, or a change made |
Schedule Due | Monitoring Round is due to be created for this Schedule (X days before Due) |
Schedule Overdue | Monitoring Round Creation day plus allowed tolerance has passed without its creation. |
Schedule Updated | Changes are made to a Schedule |
Monitoring Round | |
Monitoring Round Creation and Assignment | Monitoring Round is added into the System or Assigned To values have been changed |
Monitoring Round No Field Data | Monitoring Round planned date plus tolerance parameter has passed without a Lab Submission being uploaded |
Monitoring Round Updated | Changes are made to a Monitoring Round Plan |
Monitoring Round Fieldwork Completed | The Status of the Monitoring Round is marked as Complete |
Monitoring Round Base Creation and Assignment | The Base Monitoring Round Plan for a Schedule is created or Assigned to users |
Monitoring Round Base Updated | The Base Monitoring Round Plan for a Schedule is updated. |
Monitoring Round Not Approved | A Monitoring Round is not approved (within X days). The MR must not be cancelled and Field work must be complete |
Monitoring Round Cancelled | |
Groundwater Data Historical Highs/Lows | A Groundwater Depth value is outside expected values (for a well) or historical highs/lows |
Field Result Exceedances | Field Results exceed Environmental Standards |
Sample Receipt Notification | |
Sample Receipt Notification Received | |
Sample Receipt Notification Not Accepted | SRN not Accepted within a defined period. |
Sample Receipt Notification Not Received | SRN not Received within a defined period. |
Lab Submission | |
Lab Submission Creation | |
Lab Submission Sent to Labs | |
Lab Submission Updated | A change has been made to a lab submission |
Notification Recipients
Each notification may be sent to one or more groups of users. Here these are shown cross referenced against the notifications as follows:
A. Project Managers – defined on a Project
B. Site Manager – defined on a site
C. LSPECS Program Managers (1&2) – defined on a Schedule
D. Monitoring Round Assigned By – defined on an LSPECS Monitoring Round
E. Monitoring Round Assigned To – defined on an LSPECS Monitoring Round
F. Planned Location Visits Assigned – user an LSPECS Monitoring Round is assigned to
G. Sample Delivery Group Report Contacts (1&2) – defined on a lab submission
H. Lab Contacts – contacts on primary and secondary labs on a Monitoring Round and the lab contact defined in a lab submission.
I. Added By – the creator of a record (Location or Monitoring Round).
J. ESdat Administrators – users that are members of the administrator role.
Standard Notification Recipients | A | B | C | D | E | F | G | H | I | J |
Lab Report | ||||||||||
Lab Report Received | X | X | X | X | X | X | X | X | ||
Lab Report Accepted | X | X | X | X | X | X | X | |||
Lab Report Rejected | X | X | X | X | X | X | X | X | ||
Lab Report Not Accepted | X | X | X | X | X | X | X | X | ||
Lab Report Not Received | X | X | X | X | X | X | X | X | ||
Lab Report Has Exceedances | X | X | X | X | X | X | X | |||
Lab Report No Corresponding Data | X | |||||||||
ChemCodes Created By Lab Report | X | |||||||||
Locations | ||||||||||
Location Created Provisional | X | X | ||||||||
Location Validation (Accepted/Rejected) | X | |||||||||
Location Code Changed | X | X | ||||||||
Unit Conversions | ||||||||||
Unit Conversions Added/Modified | X | |||||||||
Unit Conversions Request | X | |||||||||
ChemCodes | ||||||||||
ChemCodes Created Summary | X | |||||||||
ChemCodes Consolidated | X | |||||||||
Sites and Projects and Admin | ||||||||||
Project Deleted | X | |||||||||
Licence Expiration | X |
LSPECS Notification Recipients | A | B | C | D | E | F | G | H | I | J |
Schedule | ||||||||||
Schedule Creation | X | X | ||||||||
Schedule Due | X | X | ||||||||
Schedule Overdue | X | X | ||||||||
Schedule Updated | X | X | ||||||||
Monitoring Round | ||||||||||
Monitoring Round Creation and Assignment | X | X | X | X | X | X | X | |||
Monitoring Round No Field Data | X | X | X | X | X | X | X | |||
Monitoring Round Updated | X | X | X | X | X | X | X | |||
Monitoring Round Fieldwork Completed | X | X | X | X | X | X | X | |||
Monitoring Round Base Creation and Assignment | X | X | X | X | X | X | X | |||
Monitoring Round Base Updated | X | X | X | X | X | X | X | |||
Monitoring Round Not Approved | X | X | X | X | X | X | X | |||
Monitoring Round Cancelled | X | X | X | X | X | X | X | |||
Groundwater Data Historical Highs/Lows | X | X | X | |||||||
Field Result Exceedances | X | X | X | X | X | X | X | |||
Sample Receipt Notification | ||||||||||
Sample Receipt Notification Received | X | X | X | X | X | X | X | X | ||
Sample Receipt Notification Not Accepted | X | X | X | X | X | X | X | |||
Sample Receipt Notification Not Received | X | X | X | X | X | X | X | X | ||
Lab Submission | ||||||||||
Lab Submission Creation | X | X | X | X | X | X | X | |||
Lab Submission Sent to Labs | X | X | X | X | X | X | X | X | ||
Lab Submission Updated | X | X | X | X | X | X | X |